Administration & hr - Delhi

Curriculum - Vitae
N.Siva Kumar
A5A 208 , Janakpuri,
New Delhi, India-110058
Mobile :+91 11 9891540119
Email : shivaanita@rediffmail.com, shivaanita@yahoo.co.in

Objective
As an Office Administrator / Manager I would like to coordinate and control all activities in an Office effectively & efficiently which would help the organization to achieve its objectives and goals along with the satisfaction of clients.

Education:
Bachelor of Arts - Economics, Annamalai University

Professional Certification:
MS office 97 from Centre for Information Technology, 1998

Work History

MW High Tech Projects India Pvt Ltd -M+W Group (Formerly known as M&W Zander Facility Engineering (India) Pvt.Ltd) Gurgaon –Office Manager & Secretary.
Duration: July, 2008 – Till date.
Administration:-
Manages all the administrative and office support aspects.
Plans, organizes, schedules and coordinates company functions, events, meetings, outings, etc…
Coordinate with vendors on office issues.
Coordinate office equipment purchases, maintenance and repairs, includes quickly fixing of equipments upon breakdown, assisting in office equipment operations, changing of photocopier machines toner, paper, etc…
Ensures office facilities & equipments are in good working conditions.
To coordinate processing of forms.
Responds to information requests from other departments &/or Region/Company personnel. Requests may cover critical and highly confidential matters.
Cell Phone Administration/Coordination.
Office keys administration.
Ordering, maintaining & printing of office stationeries &/or supplies.
Ordering & maintaining of pantry supplies.
Answer calls, transfer calls to appropriate parties, &/or take messages.
Attend to visitors and guests, including offering of drinks, settling them in the appropriate meeting rooms, etc…
Tactfully handling critical and/or high level inquiries.
Generates critical & highly confidential reports.
Serves as liaison with other departments, including Accounting, Purchasing, IT, Human Resources.
Obtains information from other departments as necessary and follows up to ensure requests are carried out and any problems are resolved.
Managing Office insurance, AMC, etc
Mail distribution, courier, copying, faxing, etc...
Assist team in travel arrangements, hotel reservations, etc…
Assist company guests in hotel reservations & any necessary arrangements.
Provides all administrative & secretarial support to Director & Project Architects.
Perform other support activities as necessary.

Human Resource:-
Coordinating with HR Consultants, Web Sites & post advertisement on free listing sites for Recruitment
Issuing Appointment Letters for New Staff, Confirmation letters & Memos whenever needed
Induction and orientation for New Staff.
Maintaining Leave Records for all Staff.
To help the management in regulating the grant of leave with or without pay to the Employees.
Opening staff salary account
Maintaining Personnel files of all Staff
Raise manpower requisition form.
Check and verify weekly time sheets of all staff and send the same to our H.O.
Monthly attendance send to H.O.

Accounts:-
Handling petty cash, forecast monthly budget, dealing with bank, reconciliation statement, monthly petty cash statement, cost control etc.
Raising architectural consulting invoices and follow-up for payment and send a copy to our accounts dept for record.
Follow up for TDS certificates.

I.T.:-
Installation of Software
Support minor issues.
Assist to IT Administrator
Timely payment of subscriptions (Auto Cad / Photoshop… etc.)

Purchase:-
Researches and assists in selection of vendors, coordinates relations & payments
Raise FMR (Field Material Requisitions) & MRN (Material Receipt Note) Form.
Making comparative statement & summary.
Maintains fixed asset registrar

Business Development:-
Business Material & Folder Management: To compose, compile the date required to send to clients, vendors etc. for business development.
Proposal Management: Searching tenders, RFP’s / EOI’s, short listing the appropriate, filling them, filing the document and sending them to the desired authority.

Projects:-
Maintaining all project files.
Raise Invoice in time as per the agreement & stage wise.
Statement of Account for project wise in excel format.
Request our H.O. for Project No or Quotation No.
Project Site Office purchase procurements, logistic (guest house, service apartment, lease documentation, transport), administration, petty cash, bank dealing, mobile phone administration, human resource, vendor management and all other activities.

M.R.Warerkar & Associates Pvt Ltd, New Delhi – Administrative Officer.
Duration: March, 2006 – June, 2008.
Responsibilities:
Administration
House Keeping: Ensuring Office Maintenance & Cleanliness.
General correspondence for Chairman, Directors & Associates.
Preparing Tender documents, estimates, specifications, agreements and comparative statements.
Taking dictations in long writing and typing the same.
Tracking Memberships & Renewing as & when required
Tracking Procurement of General & Office Stationery & Inventory control
Office Library Maintenance – (issue, receipt and purchase of books).
Maintaining Files of Service Providers, Clients and Contractors.
Clearance of all Bills.
Monthly vendor Payments - follow up with Accounts
Dealing with all purchases for office. (Cafeteria, Office Stationary, Printing, Computers and others)
Annual Subscription of Magazines
Annual Maintenance: Xerox, HP Printer, EPABX, Kent RO Aqua guard, Desktop & Laptops, Inverter, UPS, Gen Set, Visual PA Software Updates & Tams attendance machine updated.
Insurance: Office Vehicles, Office bldg, Medical and Residence.
Getting reports on regular basis from: Front off Exe, Front Office Asst, Office boys, Drivers
Responsible for Monitoring Office Maids & Drivers.
Arranging for meeting room and refreshment.
Liasoning with government bodies (BSES, MTNL, and DJB) and Public relations.
Co-ordinate with travel companies for hotel and ticket (air, rail) bookings.
Correspondence through Email & Internet Surfing.
Dealing with Courier Companies
Answering calls and directing them as necessary.
Greeting and directing visitors/deliveries
Exceptional judgment in prioritizing responsibilities. Use highest discretion in responding to requests and handling sensitive information and confidentiality.
Knowledge of trouble shooting for hardware & software and installing software.
Human Resource
Maintaining Personnel files of all Staff
Coordinating with HR Consultants & Web Sites for Recruitment.
Issuing Appointment Letters for New Staff, Confirmation letters & Memos wherever needed
Induction and orientation for New Staff.
Maintaining Leave Records for all Staff.
To help the management in regulating the grant of leave with or without pay to the Employees.
Monitoring & Supervising the Salary & Wages Administration through M-Tech visual PA Payroll software.
Generating Salary statement for Staff & transferring the salary to bank.
Opening staff salary account
Calculation of yearly bonus for Employees
Resignation / Final Settlement Formalities

Achievements: Introduced biometrics attendance system, so that staff members reach office as per scheduled time. Implemented payroll software. Arranged official tour for the first time to Nainital for all employees along with their family members in 2007 & Mussorrie 2008.

Har Anand Publications Pvt Ltd, New Delhi - Office Coordinator-cum-Store Assistant.
Duration: April, 1998 to October, 2005
Responsibilities:
Provide administrative & secretarial support involving efficient handling of correspondence, screening telephone calls, attending visitors and directing various queries to relevant departments. Interacting with the Customers for obtaining quotations and giving clarifications to their doubts. Co-coordinating with the branches for smooth execution of day-to-day business operations. Handling Stationery, Daily Expenses, Office Automation and Office Administration. Proper and timely dispatches of consignment, attending customers who have queries or complaints, coordinating with core management, house keeping, railway bookings through internet and agents. Purchasing material such as stationary, computer accessories and other necessary items as per the requisition from other departments.





Sarvodaya Furniture Pvt Ltd & Sumarin Interiors, New Delhi - Office -cum-Store Incharge.
Duration: August, 1992 to 17th July, 1997
Responsibilities:
The job responsibilities includes Stock Maintaining- incoming & outgoing goods, Handling independent godown operations, handling correspondence with the company and the party Maintaining coordinating between sales person company & godown, Taking dictation of corresponder & typing the same, Making follow-up enquiries & giving details enquired by the Clients, Dispatching, Making Stock Statement, Maintaining Files, Transport Incharge.


Personal Information
Father's Name : Late Shri V.S.Nagarajan
Marital Status : Married
Languages Known : English, Hindi and Tamil

References
Available upon request